Mass Comm Week Faculty Resources

Before MCWeek

Collect your guest speaker's name, title, organization, biography, headshot, and presentation topic.

Complete this form that needs to be filled out with information on for the session and guest: Guest Speaker Intake Form 

Inform your students about the guest speaker and session topic. Prepare a few questions to help begin the Q&A session, if needed.Confirm any changes to the session date, time, or location with your speaker and the MCWeek team  mcweek@txstate.edu.

Please communicate directly with your guest before Mass Comm Week and confirm:

• Whether they are attending in person or online
• How they will be arriving on campus
• Approximately what time they plan to arrive
• Where you will meet them

We recommend that in-person guests arrive at least 30 minutes before their scheduled session.

Elizabeth will send parking and arrival information directly to guests who are driving and will CC the faculty host on the email.

If your guest is parking at Pleasant Street Parking Garage, please make sure they complete their parking permit registration before arriving on campus.

In-Person Guest Pleasant Street Parking Garage

Most driving guests will park in one of the five reserved Mass Comm Week spaces on the third level of Pleasant Street Parking Garage.

Guests assigned to Pleasant Street will receive parking permit registration instructions and directions before their visit.

Faculty hosts should:

1. Confirm that your guest has completed their parking permit registration.
2. Communicate with your guest about their expected arrival time.
3. Meet your guest at the reserved Mass Comm Week spaces on Level 3.
4. Move the cone farther into the parking space so the guest can park.
5. Walk your guest to Old Main and the Green Room to sign in.
6. Guide them to their session location.

When your guest is ready to leave, please walk them back to the garage. Once their vehicle has left, return the cone to the center of the parking space so the spot remains reserved for the next Mass Comm Week guest.

Green Room

When your guest arrives, please meet them and help guide them through their visit.

Before their session, bring your guest to the Mass Comm Week Green Room in Old Main (the conference room on the first floor) when possible.

In the Green Room, guests can:

• Check in
• Pick up their name tag and lanyard
• Receive their Mass Comm Week welcome bag
• Grab snacks and beverages
• Take photos at the Mass Comm Week photo backdrop
• Participate in a brief social media interview, if time allows

After check-in, please guide your guest to their session location and help them get settled.

In-person Guest Who Are Don't Need Parking

If your guest does not need parking, please coordinate an arrival time and meeting location with them before their visit.

Meet your guest when they arrive, bring them to the Green Room for check-in and then guide them to their session location.

If You Cannot Meet Your Guest

If you are unable to meet your guest because of a class, another Mass Comm Week session or another commitment, please let Elizabeth know ahead of time.

A Mass Comm Week student worker can be assigned to:

• Meet the guest at their parking garage or designated meeting location
• Help with the parking process
• Walk them to the Green Room
• Help them check in
• Guide them to their session location

Please communicate this need in advance so we can have a student worker ready when your guest arrives.

Online Guest Speakers

If your guest is participating virtually, please communicate with them before the session and provide their Zoom or virtual meeting link.

Please ask online speakers to join approximately 10 to 15 minutes before the session so there is time to test their camera and microphone, review the session format and address any technical issues.

Faculty hosts should also be prepared to welcome and introduce the speaker at the beginning of the session and help moderate the conversation as needed.

If you encounter technical difficulties, contact Technology Manager ZAQ Collins:

Phone: (512) 408-4560
Email:zqc1@txstate.edu

During Your Session

• Arrive at least 10 minutes early to set up and test any equipment.
• Meet your speaker before the session and help them get settled.
• Introduce the speaker to your class and provide relevant information about their experience and expertise.
• Manage the session time so the speaker has their full allotted time.
• Facilitate student questions and discussion if you are not the designated moderator.

After MCWeek

• Follow up with a thank-you note to your guest speaker.
• Incorporate relevant insights from the session into future class discussions when appropriate.
• Provide feedback to the MCWeek team.
• Share photos or other content from your session with mcweek@txstate.edu.
• Share any resources, information, or connections promised to students or the speaker.

Photos and Social Media

The SJMC team will be taking photos and creating social media content throughout Mass Comm Week.

We may ask in-person or virtual guests if they are available for a brief interview before or after their session. Please help us direct guests to the Green Room or connect them with our student media team when requested.

Guests can follow Mass Comm Week coverage on Instagram at @sjmctxst.