Frequently Asked Questions : School of Journalism and Mass Communication : Texas State University

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Event Organization Process
- What is the deadline for submitting a speaker?
  
  The deadline to submit a speaker is September 12th, 2026. Please use the form sent to your email to submit your speaker information.
  Changes to your speaker information after the deadline? No worries! Please send us an email (mcweek@txstate.edy) with any changes/cancellations. Please do not submit a new form with changes or cancellations.
- How do I submit my speaker idea or topic?
  
  Please use the form sent to your email to submit your session details.
  We ask that you submit one form for each session you are planning on hosting. If your session includes multiple speakers, there is an option to add multiple speakers to one form.
- Who is responsible for securing guest speakers?
  
  Faculty is responsible for inviting guest speakers, but we are happy to help! Please reach out to mcweek@txstate.edu if you need assitance finding a speaker.
- Can I request specific technical equipment or resources?
  
  Absolutely. Please reach out to mcweek@txstate.edu with any technical needs or requests and we will do our best to accommodate.
- How will my panel be promoted to attendees?
  Each session will be promoted on the MCWeek website as well as on the SJMC social media. Please reach out to mcweek@txstate.edu if you have any special requests regarding session promotions.
  We have also created a media toolkit for faculty & speakers, which you might find helpful.
  Please use the following hashtags and tags when posting about Mass Comm Week to help us stay connected and maximize event visibility:
  Official Hashtags:
  #TXSTMCWeek | #TXSTSJMC
  Program Hashtags
  - Advertising: #TXSTAD
  - Digital Media Innovation: #TXSTDMI
  - Electronic Media: #TXSTelectronicmedia
  - Journalism: #TXSTJournalism
  - Mass Communication: #TXSTmasscomm
  - Public Relations: #TXSTPR
  - Graduate Program: #TXSTSJMCMasters
  Official Handles:
  - Instagram: @TXST_SJMC
  - Facebook: Texas State University School of Journalism and Mass Communication
  - LinkedIn: Texas State University School of Journalism and Mass Communication
Logistics
- How long should each session be?
  
  Each session should last the assigned class period. That means most sessions will last 1 hour and 20 minutes, but some might be 50 minutes.
- What is the expected format for session (e.g., presentation, Q&A, discussion)?
  
  The format of the session is up to faculty and the speaker(s). Some sessions are fully Q&A style, while others are more like presentations.
  However, interactive and discussion heavy sessions have proven to be most appreciated by students.
  We recommend asking students to prepare some questions for the speaker to keep the session conversational.
- Is there a standard for introducing guest speakers?
  
  There is no standard to follow. Usually the faculty/moderator will introduce the speaker and give a quick background on them, but sometimes the speaker prefers to do that them selves.
- Will there be a moderator, or do I need to select one?
  
  You are not required to have a moderator, but you are welcome to!
Support and Resources
- Who do I contact for assistance with technical or audiovisual equipment?
  If you run into technical issues during a session, please contact our Technology Manager, ZAQ Collins):
  - Phone: (512) 408-4560
  - Email: zqc1@txstate.edu
  You can also can find a MCWeek team member in the Green room (Old Main First floor conference room ) who will assist you.
- Will there be staff available to assist with logistics during the session?
  
  Yes! MC Week team members will be available all week. You can find them in the Green room (Old Main First floor conference room) or you can reach them by email at mcweek@txstate.edu
- Are there promotional materials available?
  
  Yes! All promotional materials as well as Zoom backgrounds can be found on the media toolkit page
Guest Speakers
- Will travel and accommodations be arranged for guest speakers?
  
  No?
- Will meals be provided to guest speakers?
  
  Snacks and drinks will be available for speakers all week in the Green room (Old Main First floor conference room). Stop by before and after your session to grab some goodies!
- Will guest speakers be given "talking points" to promote their session and Mass Comm Week?
  
  There are no talking points, but feel free to reach out to mcweek@txststate.edu if you need any!
Parking
- Will my parking be validated?
  
  Your parking will be validated when you stop by the green room on the first floor conference room of Old Main. Please remember to bring your parking ticket with you to your session so our team can validate it.
  If you have any specific parking needs or concerns, please contact your faculty host or the MCWeek coordinator at mcweek@txstate.edu.
  You can find more specific information on parking on the speaker resources page.
Guest Check-In
- Where do I meet my host faculty member?
  
  Your host faculty member will be in touch with you directly about where to meet them before your session begins.
- Is there a break room?
  
  We have a green room available for your convenience. Feel free to use the green room to relax or prepare, even if you’re meeting your faculty host elsewhere.
  Location: Old Main First floor conference room. 1^st door to your left once you walk in
  Available amenities: Snacks, refreshments, and a quiet space to review your materials.
Social Media and Promotional Materials
- Where can I receive materials for Social Media Promotion?
  
  Visit the media toolkit page for all support material for MC Week.

Questions?

Did not find an answer to your question on this page?

Please email us at mcweek@txstate.edu, we are happy to answer any questions you may have!